Agilewords Blog

Challenges of online group collaboration

teamwork concept on blackboard

Here are three issues we’ve come across in our business collaboration adventures.

Information Security

Although online collaboration applications are more secure than most traditional means of collaboration (for example, unencrypted email can be intercepted fairly easily), it’s still important to verify your security in the “cloud”. Ensure your collaboration is maintained in a high-quality data center and that your business collaboration solution respects the standard of security your business needs.

Managing Ideas

Team efforts bring individuals and their ideas together. With the right business collaboration tools, you can centralize these ideas for the entire team. Providing a common place for a discussion helps generate innovation and perfectly completes the collaboration chain. Further, a tracking mechanism is important so no idea is overlooked. A web collaboration tool is a perfect choice if you are looking for all these features in a real-time manner and with all the benefits of working in a cloud, as a bonus.

Team Structure

In your company, you can adopt a general collaboration strategy that can be applied and respected for every task. Still, you should take into consideration the fact that roles and responsibility change for each individual and again for each project: authors, editors, and project managers. So, after a proper business analysis, in order to understand the importance of collaboration in your business, you need to clearly define roles. This way, you can keep the individuals focused on their tasks without overlapping efforts. For example, authors might not want editors to modify what they wrote. Instead, they are welcome to make comments and suggestions – you should state that in your workgroup collaboration rules (official or unofficial).

Wikis might appear to provide adequate collaboration. However, every user has the same privileges on the content (Read/Write/Delete). Most companies aren’t very keen on that. So, the corporate collaboration needs a proper structuring, in order to optimize and streamline the collaboration system and get all the benefits from it.


We’ve experienced these issues before and we’ve developed the solution: Agilewords. Now we’re sharing it with you. Agilewords works to rise above these challenges and to ensure business collaboration best practices. Since we’ve just gotten started, we’re sharing it for free and hope to turn it into one of the most important online collaboration tools. We’d appreciate any feedback you might have.

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