Agilewords Blog

Desktop versus Web-based Document Collaboration Tools

In the rapidly changing business world of the 21st century, it’s necessary for both small and large enterprises to engage in collaboration, since it allows team members to work together to achieve shared goals and similar business benefits.  The most common form of collaboration, by far, is document collaboration.  There are currently two types of document collaboration tools being utilized: desktop and web-based document collaboration tools.

Desktop Document Collaboration Tools:

Desktop document collaboration tools establish collaboration through the Local Area Network (LAN), allowing employees to effectively collaborate with each other internally. Desktop tools, like other software, need to be installed on each collaborator’s desktop. The company usually buys software licenses for his users.

Features include:

  • Management of tasks, projects and schedules
  • LAN and Internet Connection Support
  • File servers with shared folders
  • Allows the option for password protection

The benefits of desktop document collaboration tools are:

  • Online resources and Internet browsers are not necessary
  • Secure collaboration within the company private network
  • Organization of discussions and chats

Web-based Document Collaboration Tools:

If members of the team work remotely, web-based document collaboration tools make the most sense, since they offer web-based features that allow users to collaborate and communicate with each other, organize teamwork, manage tasks and share information.

Features of web-based document collaboration tools include:

  • Remote management of tasks, projects and schedules
  • A web platform that allows remote access of resources anytime, anywhere
  • Storage of documents and files in on Application Service Provider (ASP)
  • Secure access to remote databases
  • No software installation is required as opposed to the desktop collaboration tools

The benefits of web-based document collaboration tools are:

  • Files and documents can be accessed remotely
  • Allow users to have a corporate network of tasks, documents and files
  • Files and documents can be accessed anywhere, anytime.

Desktop vs. Web-based Document Collaboration Tools: Which is better?

Desktop document collaboration tools offer their share of positive features and benefits.  The main limitation lies in the fact that they can only be applied internally, between computers connected to a single network and that everyone has to install the same software client.  Given the increase in popularity of remote workforces, businesses are gradually embracing web-based collaboration, mainly because of the remote freedom these web-based tools allow their users to enjoy.

If you’re considering web-based document collaboration tools for your business, take a look at Agilewords.  This web-based application helps document owners and team members to collaboratively review Microsoft Word documents, often times resulting in faster group approval.   It provides a simple way to share, review, and approve documents with your teams and clients.  With Agilewords, you can setup efficient communication channels that encourage team members to deliver their tasks in a timely manner.  Some of the features include version control/change tracking, file organization/archiving and a secure web-based platform accessible from anywhere in the world.  Interested?  To learn more about Agilewords, or to sign up for a free trial, visit

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  • John Felton


    Desktop collaboration is clearly on the decline. Workers want (need) to stay connected from anywhere. Web-based is clearly the way to go.

    I also think that mobile collaboration is going to play a big role in the future.


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