Agilewords Blog

How Document Collaboration Tools Can Help You Increase Your Productivity?

  • By Tabitha Naylor
  • January 24, 2011
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Collaboration is critical to the success of virtually every business. Without it, employee productivity decreases, which then eats away at your company’s bottom line.  According to IDC Research, businesses spend about $3,000 per employee per year for the cost of low productivity.  So, for example, if your company has 500 employees, you’re losing $1.5 million each year because of these productivity losses. That’s a pretty hefty chunk of change.

To combat this problem, businesses are utilizing document collaboration tools to foster more effective and efficient collaboration.  But the big question remains: how does document collaboration actually increase productivity?

•    Document Management:  Using document collaboration tools, multiple team members can access and work on the same documents simultaneously.  Any changes or revisions made to the documents can be tracked, which keeps each team member accountable for any changes made. It eliminates the need to go back and forth, comparing and consolidating individual files.  The end result is a reduction in email communication (which is time consuming to read and hard to keep track of).  Document collaboration tools create a process, which makes it easy for people to provide input at their convenience, ultimately reducing the number of meetings that need to take place.

•    Team Member Accountability:  By using document collaboration, team members become accountable for reviewing documents in a timely manner.  Some platforms, like Agilewords, allow team leaders to specify a certain period of time during which team members need to review a document.  This eliminates the need for team leader to call or email each team member to inquire about whether a document has been reviewed or not.
•    Indexing:  If documents aren’t referenced properly, finding them again can be time-consuming (sometimes about as painful as finding a needle in a haystack).  With document collaboration tools, locating specific documents is a piece of cake, since all documents are stored in one central location.  Translation: Sherri is no longer spending 30 minutes to find a brief.
•    Reduction in Travel:  Document collaboration facilitates information sharing and feedback in real time.  Time-sensitive projects can be quickly reviewed by individuals in multiple locations without the loss of time due to travel.

Document collaboration is becoming a popular tool that businesses rely upon to help increase employee efficiency and productivity.  By allowing users to work simultaneously on the same documents and collaborate in real time, more work can be done and more projects completed, all in a shorter amount of time.

The Agilewords Solution

Agilewords is committed to helping businesses increase employee efficiency.  We have developed an easy-to-use web based application that lets businesses edit, track changes, and approve MS Word documents online collaboratively.  The end result?  Faster completion of higher quality documents than with standard tools.   Since Agilewords is web-based, it’s compatible with both Macs and PCs, and is accessible 24 hours a day, 7 days a week – anywhere in the world.  To learn more about Agilewords, or to sign up for a free trial, visit www.agilewords.com.

The Bottom Line

In today’s business world, every minute counts, which is why more and more document collaboration tools, like Agilewords, are gaining their spot in the center stage.  It’s not surprising – increased productivity is directly proportional to an increase in savings of both in time and money – all things that companies need in order to succeed.  By utilizing document collaboration, all stakeholders remain involved throughout the process, all but guaranteeing there are no last minute surprises when releasing the document.  Version madness is eliminated, tracking is enabled and project management can be handled with ease.  With all these benefits, only one question remains: have you secured a document collaboration tool for your organization?

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